Provide administrative support to Vice President - Controller, all Directors and associates in Controller's organization.

Responsibilities

•  Coordinate flow of oral and written communications.
• Ensure appropriate telephone coverage is maintained at all times.
• Update and maintain calendar and monitor schedules.
• Sort, prioritize, answer, organize, and distribute mail.
• Prepare correspondence, reports, presentations, and memos.
• Plan and coordinate meetings and make travel arrangements.
• Initiate procedures and actions to ensure and improve efficiency and organization of Vice President's office.
• Interact with department personnel and executive staff.

• Handle issues/questions/follow-ups for Vice President's where appropriate.
• Organize and maintain office files for Vice President's office.

Qualifications

• 5-7 years successful administrative experience providing support to executive management required.
• High School diploma or state equivalency required, College preferred.
• Experience working in Finance department/Controller’s office highly preferred.
• Professional, discreet manner in maintaining confidentiality.
• Ability to meet deadlines and handle multiple priorities.
• Superior with Microsoft Word, PowerPoint, Excel and Outlook required.
• Excellent verbal and written communication skills to include ability to effectively handle complex questions and issues independently.
• Strong interpersonal skills, business sense, and professionalism to communicate with all levels of management and staff.
• Flexible and cooperative in working on team efforts with attention to detail.
• Superior organization skills and ability to prioritize and take initiative to accommodate work flow.